FreshTrack – Getting Started

FreshTrack is designed to make setup as easy as possible. Download the app from the Google Play Store and create a user account with your email address.

We recommend using an email address that your team has continuous access to, as the same user account is used to manage the app’s data. You can use the same account in both the mobile app and the web version on a computer.

After your first login, FreshTrack will guide you through the setup process step by step.

Welcome to FreshTrack

FreshTrack helps keep the daily routines of a café or restaurant under control. When products, waste, temperature logs, reminders and reports are all in one place, daily work becomes more efficient and important tasks are easier to manage.

The goal is to make daily work clearer, faster and easier to track.

To desktop version: https://meteoric-fresh-track-flow.base44.app

Location

Start by naming your location. A location can be, for example, a café, restaurant, bakery or another business site whose operations you want to track.

Categories

Categories make it easier to manage products and reports.

Examples of categories:

• Breads

• Cakes

• Savory products

• Drinks

• Salads

You can add, edit and delete categories at any time in Settings.

Products

Go to the Products page and select + New Product.

For each product, you can define for example:

• product name

• category

• shelf life, in days or hours

• production cost

• selling price

• unit of measurement

• target quantity you want to have available for sale during the day

Choose the unit of measurement based on how the product is sold.

For example, if a cake is sold in 16 slices, it is best to choose pieces as the unit of measurement. This means that when the cake is added to prepared products, it is entered as 16 pieces.

The more accurately the product details are filled in, the more FreshTrack can use the information in reports and forecasts.

Prepared Products

On the Prepared Products tab, you can record products that have been prepared, sold or marked as waste during the day.

Select the product from the dropdown menu and add:

• prepared quantity

• preparation time

• preparation date

• comment, if needed

For example:

“Green sticker”

If you forget to make an entry, you can also change the date and time afterwards.

FreshTrack automatically identifies different production batches, so expiry alerts are linked to the correct batch.

Daily Overview

On the home page, you can quickly see the most important information for the day:

• today’s sales

• today’s waste

• products to prepare

• expiry alerts

• reminders

• production forecasts

The list of products to prepare is based on the target quantities defined for each product and updates automatically according to the day’s activity.

Once enough data has been collected in the app, FreshTrack will begin suggesting suitable preparation quantities for future days.

Reminders

Reminders help you keep important tasks under control.

You can create reminders for different categories and define for example:

• date

• time

• urgency

• recurrence

Reminders will also appear on the home page at the right time.

Temperature Tracking

With FreshTrack, you can track for example:

• refrigerators

• freezers

• refrigerated display cases

• dishwashers

• other equipment that requires temperature monitoring

All measurements are saved automatically, and reports can be generated for self-monitoring and food safety records.

Reports and History

In Reports, you can track for example:

• sales

• waste

• prepared quantities

• product-specific data

You can filter reports by the time period you want.

On the History page, you can also edit previous entries if needed.

Forecasts

Forecasts help you plan production.

FreshTrack analyzes previous sales and waste data and uses it to create suggestions for future preparation quantities.

The more the app is used, the more accurate the forecasts become.

Settings

In Settings, you can:

• check the status of your subscription

• add and edit waste reasons

• manage categories

• create your own units of measurement

• schedule automatic email reports

• change the app settings

• clear all app data

• delete your user account